{"id":1586,"date":"2024-11-25T14:21:33","date_gmt":"2024-11-25T14:21:33","guid":{"rendered":"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-regulation\/how-to-rent-guide\/"},"modified":"2025-05-22T13:04:39","modified_gmt":"2025-05-22T13:04:39","slug":"how-to-rent-guide","status":"publish","type":"knowledge","link":"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-regulation\/how-to-rent-guide\/","title":{"rendered":"How to Rent guide 2025: the essential checklist for landlords"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">It\u2019s a legal requirement for landlords to give their tenant the How to Rent guide by the first day of their tenancy. But why is it so important? And what happens if you don\u2019t follow the rules?&nbsp;<\/p>\n\n<p class=\"wp-block-paragraph\">Read on to find out what\u2019s included in the How to Rent guide and learn why it\u2019s a crucial document for you and your tenant.&nbsp;&nbsp;<\/p>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\"><a href=\"#what-is-the-how-to-rent-guide\">What is the How to Rent guide?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#howtorentthechecklistforrentinginengland\">What\u2019s included in the How to Rent guide?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#wherecanyoufindit\">Where can you find it?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#whatdolandlordsneedtodowiththehowtorentguide\">What do landlords need to do with the How to Rent guide?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#whathappensifyoudontfollowtheserules\">What happens if you don\u2019t follow regulation?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#whatarethebenefitsofthehowtorentguidefortenants\">How does the How to Rent guide help tenants?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#howdoesthehowtorentguidehelplandlords\">How does the How to Rent guide help landlords?<\/a><\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group has-azure-200-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-30c80bf8 wp-block-group-is-layout-constrained\" style=\"border-radius:35px;margin-top:var(--wp--preset--spacing--90);margin-bottom:var(--wp--preset--spacing--90);padding-top:var(--wp--preset--spacing--90);padding-right:var(--wp--preset--spacing--90);padding-bottom:var(--wp--preset--spacing--90);padding-left:var(--wp--preset--spacing--90)\">\n<h2 class=\"wp-block-heading\" id=\"h-what-is-the-how-to-rent-guide\">What is the How to Rent guide?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The government How to Rent guide helps tenants understand how the rental process works and what to look out for when they find a property.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It also gives landlords and tenants a summary of their <a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-regulation\/rules-for-landlords-2026\/\" data-type=\"knowledge\" data-id=\"1066\" >rights and responsibilities<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a landlord, you\u2019ll need to give tenants a copy of this guide at the start of a new tenancy alongside the \u2018prescribed information\u2019, which confirms the key details of the deposit.<\/p>\n<\/div>\n\n<h3 class=\"wp-block-heading\" id=\"howtorentthechecklistforrentinginengland\">How to Rent booklet \u2013 the checklist for renting in England<\/h3>\n\n<p class=\"wp-block-paragraph\">The How to Rent guide is set out as a checklist, giving tenants an overview of all the things they need to know before moving into a rental property.<\/p>\n\n<p class=\"wp-block-paragraph\">It starts off by asking questions around <a href=\"\/knowledge\/tenants\/letting-agent-fees-for-landlords\/\" data-type=\"knowledge\" data-id=\"1477\" >letting agent fees<\/a>, <a href=\"\/knowledge\/landlord-regulation\/deposit-protection-scheme-a-landlords-guide\/\" data-type=\"knowledge\" data-id=\"937\" >security deposits<\/a>, and <a href=\"\/knowledge\/landlord-regulation\/right-to-rent-checks\/\" data-type=\"knowledge\" data-id=\"1504\" >Right to Rent<\/a>.<\/p>\n\n<p class=\"wp-block-paragraph\">The How to Rent checklist then runs renters through all the things they need to check ahead of their tenancy, including:<\/p>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">paperwork, such as the <a href=\"\/knowledge\/tenants\/assured-shorthold-tenancy-agreement\/\" data-type=\"knowledge\" data-id=\"1325\" >tenancy agreement<\/a> and the inventory<\/li>\n\n\n\n<li class=\"wp-block-list-item\">whether you have the correct <a href=\"\/knowledge\/landlord-regulation\/hmo-licence-fines-and-other-fines-for-landlords\/\" data-type=\"knowledge\" data-id=\"955\" >landlord licence<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\">whether as a landlord, you are who you say you are<\/li>\n\n\n\n<li class=\"wp-block-list-item\">whether they&#8217;re paying any banned fees such as an upfront agency fee<\/li>\n\n\n\n<li class=\"wp-block-list-item\">making sure they\u2019ve received key information such as a <a href=\"\/knowledge\/landlord-regulation\/gas-safety-certificate\/\" data-type=\"knowledge\" data-id=\"1280\" >gas safety certificate<\/a> and <a href=\"\/knowledge\/landlord-regulation\/what-is-an-epc-rating\/\" data-type=\"knowledge\" data-id=\"989\" >Energy Performance Certificate<\/a><\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\">Our <a href=\"\/knowledge\/tenants\/pre-tenancy-landlord-checklist\/\" data-type=\"knowledge\" data-id=\"1006\" >pre-tenancy checklist<\/a> gives you an in-depth overview of all the things you need to do before a tenancy.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"whatelsedoesitinclude\">What else does it include?<\/h3>\n\n<p class=\"wp-block-paragraph\">The guide outlines a tenant\u2019s responsibilities, including:<\/p>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">paying rent and any other bills on time<\/li>\n\n\n\n<li class=\"wp-block-list-item\">looking after the property<\/li>\n\n\n\n<li class=\"wp-block-list-item\">not taking in lodgers<\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\">It also explains some of the things tenants should do, such as testing smoke alarms regularly, reporting repairs to the landlord quickly, and getting contents insurance.<\/p>\n\n<p class=\"wp-block-paragraph\">There\u2019s an outline of landlords\u2019 key responsibilities, including:<\/p>\n\n<div id=\"nba-body-001\">\n<\/div>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">carrying out repairs<\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"\/knowledge\/landlord-regulation\/landlord-electrical-safety\/\" data-type=\"knowledge\" data-id=\"1470\" >checking electrical safety<\/a> every five years<\/li>\n\n\n\n<li class=\"wp-block-list-item\">making sure the property is free from serious hazards such as damp or <a href=\"\/knowledge\/property-maintenance\/how-to-get-rid-of-mould-in-your-rental-property\/\" data-type=\"knowledge\" data-id=\"1244\" >mould<\/a><\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\">The guide suggests landlords should get <a href=\"\/landlord-insurance\/building-insurance\/\">buildings insurance<\/a>, check the property\u2019s fixtures and fittings regularly, and make sure blind cords are safe by design.<\/p>\n\n<p class=\"wp-block-paragraph\">The final sections focus on what happens at the end of the tenancy and what to do if things go wrong.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"wherecanyoufindit\">Where can you find it?<\/h3>\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.gov.uk\/government\/publications\/how-to-rent\" rel=\"noopener noreferrer\" target=\"_blank\">The How to Rent guide<\/a> is available on the government website. From there, you can read it as a web page or download a PDF version.<\/p>\n\n<p class=\"wp-block-paragraph\">There\u2019s also an \u2018easy read\u2019 version to help landlords and tenants with learning disabilities to understand their rights and responsibilities.<\/p>\n\n<div class=\"wp-block-group has-azure-200-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-30c80bf8 wp-block-group-is-layout-constrained\" style=\"border-radius:35px;margin-top:var(--wp--preset--spacing--90);margin-bottom:var(--wp--preset--spacing--90);padding-top:var(--wp--preset--spacing--90);padding-right:var(--wp--preset--spacing--90);padding-bottom:var(--wp--preset--spacing--90);padding-left:var(--wp--preset--spacing--90)\">\n<h2 class=\"wp-block-heading\" id=\"h-when-was-it-last-updated\">When was it last updated?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The How to Rent guide is updated regularly to reflect new regulations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It was most recently updated in October 2023 to include information for tenants on the Housing Loss Prevention Advice Service (HLPAS).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This new service offers free legal aid, support, and advice to renters who have been served an eviction notice.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Landlords must make sure they give tenants the latest version of the guide.<\/p>\n<\/div>\n\n<h2 class=\"wp-block-heading\" id=\"whatdolandlordsneedtodowiththehowtorentguide\">What do landlords need to do with the How to Rent guide?<\/h2>\n\n<p class=\"wp-block-paragraph\">When new tenants move into your property, you\u2019ll need to give them a copy of the latest How to Rent guide.<\/p>\n\n<p class=\"wp-block-paragraph\">You can email them a link to the PDF version. However, if a tenant asks for a hard copy, you\u2019ll need to print it off and give it to them.<\/p>\n\n<p class=\"wp-block-paragraph\">It\u2019s not uncommon for landlords to ask tenants to sign to confirm that they\u2019ve received the guide, so it\u2019s recorded in writing.<\/p>\n\n<p class=\"wp-block-paragraph\">You\u2019ll also need to check regularly to make sure you\u2019re issuing the latest version of the guide.<\/p>\n\n<h3 class=\"wp-block-heading\" id=\"whathappensifyoudontfollowtheserules\">What happens if you don\u2019t follow these rules?<\/h3>\n\n<p class=\"wp-block-paragraph\">The How to Rent guide is served alongside the \u2018prescribed information\u2019 when new tenants move in. At this point, you\u2019ll also need to give tenants copies of key documents such as the annual gas safety certificate and the Energy Performance Certificate.<\/p>\n\n<p class=\"wp-block-paragraph\">If you don\u2019t issue an up-to-date version of the How to Rent guide at the start of the tenancy, you may have trouble evicting tenants in the future.<\/p>\n\n<p class=\"wp-block-paragraph\">A legislation update in 2015 means that Section 21 eviction notices are invalid unless the latest version of the guide has been given to tenants.<\/p>\n\n<p class=\"wp-block-paragraph\">This means that if you issue a tenant with the How to Rent guide 2020 and serve them with a Section 21 notice in the future, you won\u2019t be able to evict them legally.<\/p>\n\n<p class=\"wp-block-paragraph\">If the guide is updated during the tenancy, you don\u2019t need to give tenants a new copy. What\u2019s more, if a new tenancy replaces an old one (for example the tenant renews), you won\u2019t need to provide another copy of the guide.<\/p>\n\n<h2 class=\"wp-block-heading\" id=\"whatarethebenefitsofthehowtorentguidefortenants\">What are the benefits of the How to Rent guide for tenants?<\/h2>\n\n<p class=\"wp-block-paragraph\">For inexperienced tenants, the How to Rent government guide explains the rental process in a simple, easy-to-read way. There are several benefits for renters, including:<\/p>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">helping them understand their responsibilities, such as paying rent on time and looking after the property<\/li>\n\n\n\n<li class=\"wp-block-list-item\">giving them details of your responsibilities, such as solving maintenance issues, which helps everyone know where they stand<\/li>\n\n\n\n<li class=\"wp-block-list-item\">helping them understand what happens at the end of the tenancy so the renewal or move out process can be as smooth as possible<\/li>\n<\/ul>\n\n<h2 class=\"wp-block-heading\" id=\"howdoesthehowtorentguidehelplandlords\">How does the How to Rent guide help landlords?<\/h2>\n\n<p class=\"wp-block-paragraph\">The How to Rent guide may seem like another piece of paperwork for you to think about. However, it has some benefits for landlords, such as:<\/p>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">helping you keep on top of the latest legislation and what you need to do to remain compliant<\/li>\n\n\n\n<li class=\"wp-block-list-item\">allowing you to legally retain possession of your property using a Section 21 notice<\/li>\n\n\n\n<li class=\"wp-block-list-item\">educating tenants about the renting process, which could improve relations and reduce queries<\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\"><strong>Is there anything else you want to know about the How to Rent guide? Let us know in the comments below.<\/strong><\/p>\n\n<h3 class=\"wp-block-heading\">Useful guides for buy-to-let landlords<\/h3>\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-tax\/buy-to-let-mortgage-rates-explained\/\" data-type=\"knowledge\" data-id=\"1358\" >How to get a buy-to-let mortgage: a simple guide<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/buying-and-selling\/buy-to-let-investment-guide\/\" data-type=\"knowledge\" data-id=\"18324\" >A guide to buying property at auction<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/buying-and-selling\/best-buy-to-let-areas\/\" data-type=\"knowledge\" data-id=\"1335\" >Best buy-to-let areas<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/landlord-insurance\/faq\/what-is-landlord-insurance\/\">What is landlord insurance?<\/a><\/li>\n<\/ul>\n\n<div class=\"wp-block-group has-azure-200-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-94e519ba wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--80);padding-right:var(--wp--preset--spacing--40);padding-bottom:var(--wp--preset--spacing--80);padding-left:var(--wp--preset--spacing--40)\">\n<h3 class=\"wp-block-heading has-text-align-center\" id=\"getsetwithtailoredlandlordcover\">Get set with tailored landlord cover<\/h3>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">Over 200,000 UK landlord policies, a 9\/10 customer rating and claims handled by an award-winning team. Looking to switch or start a new policy? Run a quick <a href=\"\/landlord-insurance\/\" data-type=\"page\" data-id=\"1608\" >landlord insurance quote<\/a> today.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/quote.simplybusiness.co.uk\/landlord\">Start your quote<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><em>fizkes\/stock.adobe.com<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<div id=\"nba-body-end\">\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Find out why it\u2019s so important to give the How to Rent guide to your tenant.<\/p>\n","protected":false},"author":3,"featured_media":2604,"comment_status":"open","ping_status":"closed","template":"","meta":{"sb_hreflang":"","sb_hreflang_url":"","disable_breadcrumbs":false,"sb_breadcrumbs":[],"sb_reviewed_by":"","sb_review_date":"","sb_enable_content_gating":true,"footnotes":""},"categories":[114,334],"hidden-category":[],"coauthors":[20],"class_list":["post-1586","knowledge","type-knowledge","status-publish","has-post-thumbnail","hentry","category-landlord-news","category-landlord-regulation"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The How to Rent guide \u2013 an overview for landlords<\/title>\n<meta name=\"description\" content=\"What is the government How to Rent guide and when do landlords need to give it to tenants? 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Find out what you need to do.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-regulation\/how-to-rent-guide\/\" \/>\n<meta property=\"og:site_name\" content=\"Simply Business UK\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/simplybusiness\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-22T13:04:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/06\/what-is-the-how-to-rent-guide.jpg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"How to Rent guide 2025: the essential checklist for landlords\" \/>\n<meta name=\"twitter:site\" content=\"@simplybusiness\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"6 minutes\" \/>\n\t<meta name=\"twitter:label2\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data2\" content=\"Conor Shilling\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-regulation\/how-to-rent-guide\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.simplybusiness.co.uk\/knowledge\/landlord-regulation\/how-to-rent-guide\/\"},\"author\":{\"@type\":\"Person\",\"name\":\"Conor Shilling\",\"description\":\"Conor Shilling is a professional writer with over 10 years\u2019 experience across the property, small business, and insurance sectors. A trained journalist, Conor\u2019s previous experience includes writing for several leading online property trade publications. 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