{"id":1521,"date":"2024-12-05T16:33:52","date_gmt":"2024-12-05T16:33:52","guid":{"rendered":"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/simplified-expenses-working-from-home\/"},"modified":"2026-04-15T14:24:54","modified_gmt":"2026-04-15T14:24:54","slug":"simplified-expenses-working-from-home","status":"publish","type":"knowledge","link":"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/simplified-expenses-working-from-home\/","title":{"rendered":"How simplified expenses could solve your admin nightmares"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Keeping your tax bill down and avoiding admin headaches is a top priority for small business owners. Simplified expenses are a way to calculate some of your business costs using flat rates instead of working out your actual expenses.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This can save you hours of paperwork when it comes to completing your annual Self Assessment tax return.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex has-2-columns\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\"><a href=\"#who\">who can use simplified expenses?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#working-from-home\">simplified expenses working from home<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#vehicles\">simplified expenses for business vehicles<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\"><a href=\"#living\">living at your business premises<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"#how-to\">how to claim your simplified expenses<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"who\"><strong>Who can use simplified expenses?<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large size-full\"><img loading=\"lazy\" decoding=\"async\" height=\"493\" width=\"1024\" src=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?w=1024\" alt=\"Allowable business expenses flat rates\" class=\"wp-image-3516\" srcset=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png 3388w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?resize=800,385 800w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?resize=768,370 768w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?resize=1024,493 1024w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?resize=1536,739 1536w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?resize=2048,986 2048w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Allowable_business_expenses_flat_rates@2x.png?resize=150,72 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Simply Business<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">You can use simplified expenses if you operate as a sole trader or a business partnership \u2013 but you can&#8217;t use them if you run a limited company or a business partnership involving a limited company. You don&#8217;t have to use this method, so it&#8217;s worth checking if it makes sense for your business setup.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The self-employed allowable expenses list using flat rates includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">business-related vehicle costs<\/li>\n\n\n\n<li class=\"wp-block-list-item\">working from home<\/li>\n\n\n\n<li class=\"wp-block-list-item\">costs if you live in your business premises<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Simplified expenses may be suitable for those who have straightforward tax affairs and relatively few business expenses. It can also be useful if you drive a lot for your business. You can check <a href=\"https:\/\/www.gov.uk\/simplified-expenses-checker\" target=\"_blank\" rel=\"noreferrer noopener\" rel=\"noopener noreferrer\" target=\"_blank\">which expenses method<\/a> is best for you on the government website.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For all other costs, other than those listed above, you\u2019ll need to work out exactly how much you\u2019ve spent. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"working-from-home\">Simplified expenses working from home<\/h2>\n\n\n\n<div id=\"nba-body-001\">\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><a data-type=\"knowledge\" data-id=\"1015\" href=\"\/knowledge\/starting-out\/how-to-start-a-home-business\/\">Running a business from home<\/a> or <a data-type=\"knowledge\" data-id=\"1412\" href=\"\/knowledge\/freelance\/what-is-freelance-work\/\">freelancing<\/a> from home can make calculating exact business expenses a challenge. This is because you\u2019ll need to work out the proportion you use for business purposes \u2013 such as the hours you work and rooms you use. This is because HMRC only lets you claim expenses that are directly related to your business.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But with the simplified expenses scheme you can claim a flat rate allowance if you use your home as an office or workshop.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Using your home as an office<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019ve made use of your home as an office for at least 25 hours a month, you can use this allowance for the following expenses:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">rent\/mortgage <\/li>\n\n\n\n<li class=\"wp-block-list-item\">utilities<\/li>\n\n\n\n<li class=\"wp-block-list-item\">other similar costs<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You can\u2019t use it for internet or telephone expenses as you\u2019ll need to work out the proportion used for business purposes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The simplified expenses flat rate for business owners working from home is as follows:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Hours of business usage<\/strong><\/td><td><strong>Flat rate each month<\/strong> <strong>2026<\/strong><\/td><\/tr><tr><td>25-50<\/td><td>\u00a310<\/td><\/tr><tr><td>51-100<\/td><td>\u00a318<\/td><\/tr><tr><td>101+<\/td><td>\u00a326<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-small-business-example\">Small business example<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For example, you run a <a data-type=\"knowledge\" data-id=\"1445\" href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/starting-out\/how-to-start-a-candle-business\/\">candle making business<\/a> from your home and worked 30 hours each month for 10 months \u2013 but you had a busier period in winter where you worked 55 hours for two months. Your simplified expenses for your rent\/mortgage and utilities costs while you run your business from home would look like this:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">10 months x \u00a310 = \u00a3100<\/li>\n\n\n\n<li class=\"wp-block-list-item\">2 months x \u00a318 = \u00a336<\/li>\n\n\n\n<li class=\"wp-block-list-item\">Total you can claim = \u00a3136<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This means you can take \u00a3136 off your total income to reduce the amount you owe tax on.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large size-full\"><img loading=\"lazy\" decoding=\"async\" height=\"493\" width=\"1024\" src=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?w=1024\" alt=\"Simplified expenses rates if you run your business from home\" class=\"wp-image-3517\" srcset=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png 3388w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?resize=800,385 800w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?resize=768,369 768w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?resize=1024,493 1024w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?resize=1536,739 1536w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?resize=2048,985 2048w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/Simplified_expenses_rates@2x.png?resize=150,72 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Image credit: Simply Business<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"vehicles\"><strong>Claiming simplified expenses for business vehicles<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can also calculate your vehicle expenses using a flat rate for mileage. This replaces the actual costs of buying and running your vehicle, such as insurance, repairs, and fuel.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can use this for cars, vans, and motorcycles, but not for vehicles designed for commercial use like black cabs. It also applies if you <a data-type=\"knowledge\" data-id=\"1274\" href=\"\/knowledge\/vehicles\/business-car-leasing\/\">lease a company car<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">HMRC mileage rates can be used for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">cars (except for those specifically designed for commercial use, such as a black cab or a driving instructors&#8217; dual control car)<\/li>\n\n\n\n<li class=\"wp-block-list-item\">goods vehicles (such as vans)<\/li>\n\n\n\n<li class=\"wp-block-list-item\">motorcycles<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The simplified expenses scheme can\u2019t be used for vehicle expenses if you\u2019ve already claimed <a href=\"\/knowledge\/business-tax\/what-can-i-claim-as-capital-allowances-and-annual-investment-allowance\/\" data-type=\"knowledge\" data-id=\"882\">capital allowances<\/a>, or if you\u2019ve already included them as part of your <a href=\"\/knowledge\/income\/how-to-calculate-profit-margin\/\" data-type=\"knowledge\" data-id=\"1422\">business profits<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The simplified expenses mileage rates are:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Vehicle type<\/strong><\/td><td><strong>Flat rate each mile<\/strong> <strong>2026<\/strong><\/td><\/tr><tr><td>Cars and goods vehicles on the first 10,000 miles<\/td><td>45p<\/td><\/tr><tr><td>Cars and goods vehicles over 10,000 miles<\/td><td>25p<\/td><\/tr><tr><td>Motorcycles<\/td><td>24p<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This rate only applies to the use of these vehicles.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It\u2019s important to note that once you start claiming simplified expenses for your vehicle, you must continue to do so for as long as it\u2019s being used for business purposes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You don\u2019t have to use flat rates for all of your vehicles. If you have multiple vehicles used for work, you might choose to use flat rates for some, and work out exact costs for others.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"What are self-employed tax deductible expenses?\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/CDaEqRCC5TQ?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">As with everything related to your business taxes, it\u2019s important that you seek advice from a <a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/how-much-does-an-accountant-cost\/\" type=\"knowledge\" id=\"809\">qualified accountant<\/a> before making a decision.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"living\"><strong>Living at your business premises<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Certain businesses use their business premises as their home, such as a guesthouse or a bed and breakfast. Instead of working out the exact split between your private and business use, you can calculate the total expenses for the premises. You then subtract a flat rate for your personal use based on how many people live there.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The amount leftover is what you can claim as your business expenses. The monthly flat rates for personal use are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">one person: \u00a3350 a month<\/li>\n\n\n\n<li class=\"wp-block-list-item\">two people: \u00a3500 a month<\/li>\n\n\n\n<li class=\"wp-block-list-item\">three or more people: \u00a3650 a month<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group has-azure-300-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-69910985 wp-block-group-is-layout-constrained\" style=\"border-radius:10px;padding-top:var(--wp--preset--spacing--20);padding-right:var(--wp--preset--spacing--90);padding-bottom:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--90)\">\n<h2 class=\"wp-block-heading\" id=\"how-to\"><strong>How to claim your simplified expenses<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To claim these flat rates, you\u2019ll need to keep accurate records throughout the tax year. This includes tracking your business miles, the hours you work at home, and how many people live at your business premises. At the end of the tax year, you include these amounts in the total expenses section of your <a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/hmrc-errors-and-mistakes-guidance\/\" type=\"knowledge\" id=\"1398\">Self Assessment tax return<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is especially helpful with the introduction of <a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/making-tax-digital-for-income-tax\/\" type=\"knowledge\" id=\"38240\">Making Tax Digital<\/a> \u2013 which requires you to provide digital receipts of all your expenses.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It&#8217;s a good idea to use the government&#8217;s simplified expenses checker. This tool helps you compare what you can claim using flat rates against your actual costs, making sure you get the best tax savings for your business. Remember to keep all your receipts and records safe in case HMRC asks to see them.<\/p>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"needsomehelpwithsmallbusinessaccounting\">Need some help with small business accounting?<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/best-small-business-accounting-software-uk\/\" type=\"knowledge\" id=\"1262\">The 9 best self-employed accounting software \u2013 get MTD ready<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/self-employed-tax-changes\/\" type=\"knowledge\" id=\"1514\">Small business tax changes: new thresholds, rates, and allowances<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"\/knowledge\/business-tax\/what-is-bookkeeping\/\" data-type=\"knowledge\" data-id=\"1259\">Bookkeeping tips for small businesses <\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a data-type=\"knowledge\" data-id=\"1399\" href=\"\/knowledge\/self-assessment\/hmrc-penalties-for-self-assessment\/\">HMRC late filing penalties<\/a><\/li>\n<\/ul>\n\n\n\n<div id=\"nba-upsell-001\" class=\"wp-block-group has-azure-200-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-94e519ba wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--80);padding-right:var(--wp--preset--spacing--40);padding-bottom:var(--wp--preset--spacing--80);padding-left:var(--wp--preset--spacing--40)\">\n<h3 class=\"wp-block-heading has-text-align-center\" id=\"isyourbusinessinsured\">Is your business insured?<\/h3>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">We have 800,000 UK policies plus a 9\/10 satisfaction score. Why not take a look at our expert <a href=\"\/business-insurance\/\" data-type=\"page\" data-id=\"5152\">business insurance<\/a> options &#8211; including <a href=\"\/business-insurance\/public-liability-insurance\/\" data-type=\"page\" data-id=\"734\" >public liability insurance<\/a> and <a href=\"\/business-insurance\/professional-indemnity-insurance\/\" data-type=\"page\" data-id=\"720\" >professional indemnity<\/a> &#8211; and run a quick quote to get started?<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/quote.simplybusiness.co.uk\/business\">Start your quote<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<div id=\"nba-body-end\">\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Keeping your tax bill down and avoiding admin headaches is key for small businesses.<\/p>\n","protected":false},"author":3,"featured_media":26030,"comment_status":"open","ping_status":"closed","template":"","meta":{"sb_hreflang":"","sb_hreflang_url":"","disable_breadcrumbs":false,"sb_breadcrumbs":[],"sb_reviewed_by":"rosanna-parrish","sb_review_date":"2026-04-15T15:24:38","sb_enable_content_gating":true,"footnotes":""},"categories":[336,344],"hidden-category":[],"coauthors":[25],"class_list":["post-1521","knowledge","type-knowledge","status-publish","has-post-thumbnail","hentry","category-business-structure","category-business-tax"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How simplified expenses could solve your admin nightmares<\/title>\n<meta name=\"description\" content=\"Simplified expenses and flat rate expenses make it easier for the self-employed to work out allowable business expenses. Read our guide for more.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/simplified-expenses-working-from-home\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How simplified expenses could solve your admin nightmares\" \/>\n<meta property=\"og:description\" content=\"Keeping your tax bill down and avoiding admin headaches is key for small businesses.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/simplified-expenses-working-from-home\/\" \/>\n<meta property=\"og:site_name\" content=\"Simply Business UK\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/simplybusiness\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-15T14:24:54+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/06\/what-are-simplified-expenses.jpg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"How simplified expenses could solve your admin nightmares\" \/>\n<meta name=\"twitter:site\" content=\"@simplybusiness\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"6 minutes\" \/>\n\t<meta name=\"twitter:label2\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data2\" content=\"Catriona Fuller\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/simplified-expenses-working-from-home\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/simplified-expenses-working-from-home\/\"},\"author\":{\"@type\":\"Person\",\"name\":\"Catriona Fuller\",\"description\":\"Catriona Fuller is a content and marketing professional with 12 years\u2019 experience across the financial services, higher education, and insurance sectors. 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