{"id":1494,"date":"2024-01-16T00:00:00","date_gmt":"2024-01-16T00:00:00","guid":{"rendered":"https:\/\/www.simplybusiness.co.uk\/knowledge\/staff\/payslip-template-for-small-business\/"},"modified":"2026-02-10T11:50:17","modified_gmt":"2026-02-10T11:50:17","slug":"payslip-template-for-small-business","status":"publish","type":"knowledge","link":"https:\/\/www.simplybusiness.co.uk\/knowledge\/staff\/payslip-template-for-small-business\/","title":{"rendered":"Payslip template for small businesses (2026 update)"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">If you employ people to work for your small business then you\u2019ll need to produce a payslip for them with every paycheque. This could be monthly or weekly, or however often you run payroll. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you employ casual or <a href=\"\/knowledge\/staff\/how-to-hire-temporary-staff\/\" data-type=\"knowledge\" data-id=\"999\">temporary workers<\/a> or have full-time staff, it\u2019s important you put the right information on your payslip. Keep reading for an overview of what you need to include, and download a free payslip template to get you started. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-a-payslip\">What is a payslip? <\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A payslip, or paycheque, is a statement that you must produce for your employees to show earnings, tax deductions, and pension contributions. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It should be sent to your employees on or before payday, and can be in digital or print format. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You don\u2019t need to do a payslip for any freelancers or contractors as they\u2019ll invoice you for their work separately. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-s-on-a-payslip\">What\u2019s on a payslip? <\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Your employees will be able to use a payslip to see: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">their earnings (before and after tax and other deductions) \u2013 this is gross pay and net pay<\/li>\n\n\n\n<li class=\"wp-block-list-item\">tax paid <\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/business-tax\/employer-national-insurance\/\" type=\"knowledge\" id=\"27179\" data-type=\"knowledge\" data-id=\"27179\" >National Insurance<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\">number of hours worked (if this affects pay)<\/li>\n\n\n\n<li class=\"wp-block-list-item\">pension contributions<\/li>\n\n\n\n<li class=\"wp-block-list-item\">student loan repayments <\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">As well as that, information that should be on a payslip should cover:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">pay date and pay range<\/li>\n\n\n\n<li class=\"wp-block-list-item\">pay rate (hourly or salary)<\/li>\n\n\n\n<li class=\"wp-block-list-item\">year to date pay<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You can download our payslip template below to see how to set up your payslips. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-is-paye-on-payslip-statements\">What is PAYE on payslip statements?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Employees can see the amount of tax through <a href=\"\/knowledge\/staff\/paying-paye-tax-guide-for-employers\/\" data-type=\"knowledge\" data-id=\"1493\">PAYE<\/a> on their payslip by looking at deductions labelled \u2018PAYE\u2019. They\u2019ll also be able to see National Insurance contributions and student loan repayments.  <\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-lead-50-color has-alpha-channel-opacity has-lead-50-background-color has-background\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-free-payslip-template-editable-for-your-business\">Free Payslip template \u2013 editable for your business<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019re new to hiring staff and want to put together a payslip yourself (rather than using payroll software) then you might not know where to start. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s why we\u2019ve worked with finance experts to create a free payslip template. It\u2019s editable so you can start using it for your business right away. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-download-your-free-excel-payslip-template-for-uk-businesses\">Download your free Excel payslip template for UK businesses <\/h3>\n\n\n\n<div class=\"wp-block-button has-size-medium\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2025\/04\/payslip-template.pdf\">Download your payslip template<\/a><\/div>\n\n\n\n<figure class=\"wp-block-image size-large size-full\"><img loading=\"lazy\" decoding=\"async\" height=\"724\" width=\"1024\" src=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png?w=1024\" alt=\"Simply Business payslip template\" class=\"wp-image-3546\" srcset=\"https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png 1630w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png?resize=800,565 800w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png?resize=768,543 768w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png?resize=1024,724 1024w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png?resize=1536,1086 1536w, https:\/\/www.simplybusiness.co.uk\/wp-content\/uploads\/sites\/3\/2024\/05\/payslip-template.png?resize=150,106 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Payslip template example<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can use our downloadble payslip template, or use it as inspiration to create your own. <\/p>\n\n\n\n<div id=\"nba-body-001\">\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">You\u2019re legally required to report to HMRC every time you run the payroll on or before each payday. Your payroll software will calculate the deductions for you. <\/p>\n\n\n\n<div class=\"wp-block-group has-azure-300-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-69910985 wp-block-group-is-layout-constrained\" style=\"border-radius:10px;padding-top:var(--wp--preset--spacing--20);padding-right:var(--wp--preset--spacing--90);padding-bottom:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--90)\">\n<h2 class=\"wp-block-heading\" id=\"h-2026-payroll-updates\">2026 payroll updates<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">It\u2019s important to know that from April 2026, the three-day waiting period for statutory sick pay (SSP) is removed. This means SSP starts from day one of absence, so you should ensure your payroll system is updated.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Employers should also be aware of the new <a href=\"https:\/\/www.simplybusiness.co.uk\/knowledge\/staff\/what-is-the-national-minimum-wage\/\" type=\"knowledge\" id=\"1588\" data-type=\"knowledge\" data-id=\"1588\" >National Minimum Wage<\/a> rates effective from April 2026:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\">Aged 21 and above: \u00a312.71 an hour<\/li>\n\n\n\n<li class=\"wp-block-list-item\">Aged 18 to 20: \u00a310.85 an hour<\/li>\n\n\n\n<li class=\"wp-block-list-item\">Aged under 18 and apprentices: \u00a38.00 an hour<\/li>\n<\/ul>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Keeping records is very important, and you\u2019ll need to keep them for six years from the end of the tax year they relate to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Read our guide on the best <a href=\"\/knowledge\/tech\/best-payroll-software-for-small-businesses-uk\/\" data-type=\"knowledge\" data-id=\"858\">payroll software for businesses<\/a> \u2013 some even include payslip templates for you. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This template and article is created as a guide. Always speak to a finance expert or accounting professional if you\u2019re not sure of anything. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-more-small-business-guides\">More small business guides <\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"wp-block-list-item\"><a href=\"\/knowledge\/staff\/ern-number\/\" data-type=\"knowledge\" data-id=\"1383\">What is an employer reference number (ERN)?<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"\/knowledge\/staff\/employee-benefits-guide\/\" data-type=\"knowledge\" data-id=\"1107\">What employee benefits can attract new hires to your business? <\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"\/knowledge\/staff\/how-do-workplace-pensions-work\/\" data-type=\"knowledge\" data-id=\"1243\">Workplace pensions: an employer\u2019s guide<\/a><\/li>\n\n\n\n<li class=\"wp-block-list-item\"><a href=\"\/business-insurance\/faq\/difference-between-public-liability-and-employers-liability\/\">Public liability vs employers\u2019 liability insurance <\/a><\/li>\n<\/ul>\n\n\n\n<div id=\"nba-upsell-001\" class=\"wp-block-group has-azure-200-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-94e519ba wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--80);padding-right:var(--wp--preset--spacing--40);padding-bottom:var(--wp--preset--spacing--80);padding-left:var(--wp--preset--spacing--40)\">\n<h3 class=\"wp-block-heading has-text-align-center\" id=\"h-get-personalised-insurance-for-your-business\">Get personalised insurance for your business<\/h3>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\">Whether your company needs <a href=\"\/business-insurance\/public-liability-insurance\/\">public liability insurance<\/a>, <a href=\"\/business-insurance\/business-interruption-insurance\/\">business interruption insurance<\/a>, or something else entirely, we\u2019ll work with you to find the cover you need. Get a quote online, or talk to our expert team on 0333 016 4307.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/quote.simplybusiness.co.uk\/business\">Start your quote<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div id=\"nba-body-end\">\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you employ people to work for your small business then you\u2019ll need to produce a payslip for them with every paycheque. Find out what goes in a payslip.<\/p>\n","protected":false},"author":3,"featured_media":3545,"comment_status":"open","ping_status":"closed","template":"","meta":{"sb_hreflang":"","sb_hreflang_url":"","disable_breadcrumbs":false,"sb_breadcrumbs":[],"sb_reviewed_by":"rosanna-parrish","sb_review_date":"2026-02-10T11:47:49","sb_enable_content_gating":true,"footnotes":""},"categories":[350,342],"hidden-category":[],"coauthors":[25],"class_list":["post-1494","knowledge","type-knowledge","status-publish","has-post-thumbnail","hentry","category-cash-flow","category-staff"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Payslip template for small businesses (2026 update)<\/title>\n<meta name=\"description\" content=\"If you employ people to work for your small business then you\u2019ll need to produce a payslip for them with every paycheque. 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